Program Coordinator, Data Entry and Quality Control – Foundation Programs Division | Federal Grants & Workforce Development Initiatives

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About arenaflex

Welcome to arenaflex, a dynamic organization dedicated to building pathways for success across the hospitality and workforce development sectors. For decades, we have served as a driving force behind educational initiatives, scholarship programs, and career development opportunities that transform lives and strengthen industries. Our mission centers on creating accessible pathways for individuals seeking to advance their careers in hospitality, culinary arts, and related fields—while simultaneously supporting the organizations and institutions that nurture the next generation of industry professionals.

At arenaflex, we believe that data is the foundation of meaningful impact. Every scholarship awarded, every apprentice paired with an employer, every student connected with educational opportunities represents a life transformed—and it is our responsibility to ensure that these connections are tracked, measured, and optimized for maximum effectiveness. We are currently seeking a detail-oriented and enthusiastic Program Coordinator to join our Foundation Programs team, where you will play a critical role in maintaining the data infrastructure that powers our mission-driven work.

If you are someone who thrives in a fast-paced environment, takes pride in accuracy and quality, and wants to contribute to meaningful workforce development initiatives, we invite you to explore this exciting opportunity with arenaflex.

Position Overview

arenaflex is seeking a dedicated and organized Program Coordinator to provide essential data entry and quality control support across our five key Foundation programs. These critical initiatives serve diverse populations, including individuals pursuing scholarships for post-secondary degrees in hospitality, educators and schools teaching culinary arts and hospitality management, military service members in training and transition programs, employers and apprentices learning on-the-job skills, and work entry and reentry programs for opportunity youth, high school students, and justice-involved individuals.

The Program Coordinator will work directly with all programmatic teams, with a particular emphasis on data entry for federal grants and contracts. This position is essential to ensuring compliance with reporting requirements, maintaining data integrity, and supporting the ongoing success of our federal funding initiatives. The ideal candidate will possess strong administrative skills, a passion for data quality, and the ability to manage multiple priorities in a collaborative team environment.

Note: Continuation of this role is contingent upon arenaflex's ongoing receipt of funding from federal grants and contract sources.

Key Responsibilities

Data Entry and Quality Control (90%)

• Cross-Program Data Management: Assist with the data collection, management, and reporting across all Foundation programs, ensuring consistency, accuracy, and timeliness in all entries.


• Regular Data Operations: Responsible for regular data entry and quality control across multiple projects, maintaining high standards of accuracy and completeness.


• Work Entry and Reentry Programs Support: Assist with the administration of data reporting for our work entry and reentry programs, including:
  
  
  
  • Reviewing data and documentation in CaseMGR for quality and completeness
  
  
  • Entering participant data into the Department of Labor (DOL) Grantees Performance Management System (GPMS)
  
  
  • Cross-checking data from both systems for alignment and consistency
  
  
  • Assisting with quarterly reporting validation and remediation activities as needed
  
  
  
  


• Apprenticeship Program Administration: Support data reporting for our Apprenticeship program, including:
  
  
  
  • Reviewing data collected from subcontractors for accuracy and proper format
  
  
  • Entering DOL outreach and employer data into Salesforce
  
  
  • Entering DOL RAPIDS apprentice data via Build Within API Connection
  
  
  
  


• Scholarships and Grants Support: Assist with data entry related to the scholarships and grants application and award process, including uploading invoices to DocuPeak and maintaining comprehensive records.


• Career Technical Education Data: Support the Career Technical Education annual data collection process for schools and educators, including pulling reports and ensuring data accuracy.


• Additional Duties: Perform other data entry and management tasks as needed to support team objectives and organizational goals.

Essential Qualifications

Core Skills and Competencies

• Technical Proficiency: Strong proficiency in Microsoft Excel, including advanced functions, data validation, and spreadsheet management.


• Microsoft Suite Mastery: Intermediate knowledge of the Microsoft Suite of products, including Teams, Word, and Outlook, with the ability to leverage these tools for efficient communication and task management.


• Database Experience: Experience working with databases and managing stakeholder information in a confidential and secure environment.


• Attention to Detail: Excellent attention to detail, with the ability to identify discrepancies and ensure data accuracy across multiple systems.


• Multitasking Abilities: Demonstrated ability to multitask and manage competing priorities effectively while maintaining quality standards.


• Time Management: Strong time management skills with the ability to meet deadlines and handle high-volume workloads.


• Technical Adaptability: Ability to quickly learn and master new data entry systems and requirements, adapting to evolving technology platforms.


• Collaboration: Ability to establish effective relationships across teams and work collaboratively with diverse stakeholders.


• Adaptability: Ability to shift priorities and work effectively in a fast-paced, dynamic environment.


• Administrative Excellence: Strong cross-referencing, proofreading, process-tracking, and record-keeping skills.

Additional Requirements

• Must be able to work as an integral part of the arenaflex Programs Team, contributing to collective success.


• Must be able to maintain good rapport with all departments, as well as external partners and stakeholders.


• Must be able to cope effectively within a fast-paced work environment while maintaining composure and productivity.


• Must be able to focus and deliver on multiple projects simultaneously, meeting established deadlines.


• Must understand the importance of the position for the success of the organization's mission and operations.


• Flexible and resilient, with the ability to adapt to changing priorities and requirements.


• Consistent punctuality and minimal absenteeism.


• Must act with honor, character, and integrity in all professional interactions.

Required Experience

• Demonstrated experience with varied data entry and management across at least two types of systems.


• Familiarity with foundations and/or the nonprofit sector is a plus.


• Fundamental knowledge of the restaurant and hospitality industry is a plus.


• Grant data reporting experience is a plus.

Why Join arenaflex?

Make a Meaningful Impact

At arenaflex, your work directly contributes to transforming lives. By maintaining data integrity and supporting our federal grant programs, you ensure that scholarships reach aspiring students, apprenticeship opportunities connect employers with skilled workers, and workforce development programs reach those who need them most. Your attention to detail helps us measure our impact and continuously improve our programs.

Professional Growth and Development

We invest in our team members' growth. As a Program Coordinator at arenaflex, you will gain invaluable experience working with multiple database systems, including Salesforce, CaseMGR, DOL GPMS, and other platforms. You will develop expertise in federal grant reporting requirements, nonprofit data management, and cross-functional collaboration. This role provides a strong foundation for career advancement within the nonprofit sector, grant administration, or program management.

Collaborative Team Environment

Join a team of passionate professionals who are committed to workforce development and educational access. We foster a culture of collaboration, mutual respect, and continuous learning. Our team members support each other, share knowledge freely, and celebrate collective achievements.

Compensation and Benefits

arenaflex offers a competitive compensation package aligned with experience and qualifications. We provide comprehensive benefits including health, dental, and vision coverage, retirement savings plans, professional development opportunities, and generous paid time off. Our commitment to work-life balance ensures you can thrive both professionally and personally.

Equal Opportunity Employer

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, genetic information and testing, family, and medical leave, protected veteran status, or any other characteristic protected by law.

We strongly encourage women, minorities, people with disabilities, and veterans to apply for our job openings. This commitment supports our policy of developing and capitalizing on the abilities of all our team members, as well as selecting, developing, and promoting those who are best qualified.

Apply Today

Are you ready to join a team that makes a difference? Are you detail-oriented, organized, and passionate about supporting workforce development initiatives? We want to hear from you!

Submit your application today and become part of the arenaflex family. Together, we can build pathways to success for individuals across the nation and strengthen the future of the hospitality industry.

Position Location: Washington, District of Columbia, 20036, United States

Department: Region 1 – Foundation Programs