Virtual Scheduler to CEO

We’re a boutique women-owned marketing agency looking for a highly organized, emotionally grounded, and tech-savvy Virtual Scheduler to support our CEO's busy calendar.

This role is perfect for someone who has previous experience as an executive assistant, office manager, or high-level administrative professional. You’re trustworthy, detail-oriented, and genuinely enjoy keeping things organized and moving smoothly.

We’re looking for someone who wants low-stress, part-time work, around 5–10 hours per week max, with flexibility and consistency.

Who You Are:

❋ Exceptionally organized and naturally proactive

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Comfortable with Calendly, Google Calendar, and G-Mail

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Tech-savvy and confident working virtually

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Emotionally stable, mature, and excellent at handling moving pieces without chaos

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You do not need micromanaging, you see what needs to happen and handle it

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Clear communicator with strong professional boundaries

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Bonus if you’ve worked as an executive assistant, secretary, office manager, or administrative support for founders/CEOs

Honestly, we’re looking for “Marybeth energy”calm, capable, kind, polished, and incredibly reliable.

Responsibilities:

✹ Calendar management and scheduling for CEO

✹ Coordinating meetings, calls, and appointments

✹ Managing scheduling conflicts and protecting time blocks

✹ Light inbox support and communication follow-up for scheduling purposes

✹ Keeping internal priorities organized and helping maintain flow

Details:

✹ Remote / Virtual

✹ Part-time: 5–10 hours per week

✹ Flexible schedule with some weekday responsiveness preferred

✹ Long-term fit preferred over quick-fill

We care deeply about how we work: clean systems, strong communication, emotional maturity, and thoughtful support matter here.

If this sounds like you, we’d love to hear from you. ♡