Administrative Assistant

MRI Software is seeking an Administrative Assistant to support daily office operations with a focus on mail handling and document management. This role involves ensuring the timely processing and organization of client documents to assist accounting and operational teams.

Responsibilities

• Retrieve and review incoming physical mail on a weekly basis
• Sort, organize, and compile mail for distribution to assigned accountants
• Prepare and send outgoing mail, ensuring accuracy and timeliness
• Log and track receipt of client documents
• Scan and upload client documents to the internal server in accordance with company procedures
• Maintain organized digital and physical filing systems
• Ensure confidentiality and proper handling of sensitive client information
• Communicate with internal staff regarding document receipt and status updates
• Perform general administrative support tasks as needed
• Complete other duties as assigned

Skills

• High school diploma or equivalent required
• Prior administrative or office support experience preferred
• Strong organizational and time management skills
• Attention to detail and accuracy in document handling
• Basic computer skills, including file management and document uploading
• Ability to manage repetitive tasks efficiently and consistently
• Strong communication skills and ability to follow instructions

Benefits

• Medical coverage options and HSA benefit
• Competitive 401k plan
• Parental Leave Program
• 20 days PTO plus observed Holidays, plus 16 hours of ‘Flexi’ time a year
• Tuition Reimbursement offerings
• Flexibility of working from anywhere in the world for two weeks out of the year

Company Overview