Finance Administrator

MountainTrue is a non-profit organization dedicated to championing resilient forests, clean waters, and healthy communities in the mountain region of Western North Carolina and North Georgia. They are seeking a detail-oriented Finance Administrator to support financial operations, focusing on accounts payable, accounts receivable, and grant financial reporting while ensuring accurate processing of financial transactions and maintaining strong internal controls.

Responsibilities

• Process vendor invoices, staff reimbursements, and credit card transactions in accordance with organizational policies
• Verify coding, approvals, and supporting documentation prior to entry
• Maintain organized digital records, including vendor files and documentation, for audit readiness
• Ensure timely and accurate payment processing and respond to vendor inquiries as needed
• Prepare and issue annual 1099s
• Record and deposit incoming payments, including donations and earned revenue, across multiple programs
• Prepare and issue invoices as needed; monitor aging reports and follow up on outstanding balances
• Coordinate with Development and program staff to ensure accurate revenue coding and documentation
• Prepare and submit semiannual sales tax reimbursement requests across multiple counties
• Remit quarterly sales tax payments related to merchandise sales
• Track grant expenditures and revenue across multiple funding sources
• Prepare periodic financial reports for funders in collaboration with Finance and program teams
• Maintain organized grant and fiscal sponsor documentation, including budgets, award letters, and reporting schedules
• Support audit and compliance requests related to grant activity
• Prepare and submit monthly NC DEQ reimbursement packets in compliance with state requirements
• Manage digital invoice workflows, ensuring all documentation is complete, accurate, and audit-ready
• Track expenditures against approved grant budgets and maintain current reporting schedules
• Coordinate with program staff to obtain required documentation and resolve coding or eligibility questions
• Submit required reports through state systems and maintain organized records of all submissions
• Support month-end close processes, including reconciliations, journal entries, and documentation
• Maintain organized and up-to-date digital filing systems for all financial records
• Assist with annual audit preparation and other compliance-related activities
• Provide administrative and operational support to the Finance Director as needed
• Provide general administrative support as needed across the organization, which may include supply management
• Assist with coordination of meetings and internal logistics

Skills

• Experience in accounting, bookkeeping, or nonprofit finance
• Proficiency in accounts payable and accounts receivable processes
• Detail-oriented and organized
• Ability to maintain strong internal controls
• Experience in processing vendor invoices, staff reimbursements, and credit card transactions
• Ability to verify coding, approvals, and supporting documentation prior to entry
• Experience in maintaining organized digital records for audit readiness
• Ability to ensure timely and accurate payment processing and respond to vendor inquiries
• Experience in recording and depositing incoming payments
• Ability to prepare and issue invoices and monitor aging reports
• Experience in tracking grant expenditures and revenue
• Ability to prepare periodic financial reports for funders
• Experience in maintaining organized grant and fiscal sponsor documentation
• Ability to support audit and compliance requests related to grant activity
• Experience in preparing and submitting monthly reimbursement packets
• Ability to manage digital invoice workflows
• Experience in supporting month-end close processes, including reconciliations and journal entries
• Ability to maintain organized and up-to-date digital filing systems
• Experience in assisting with annual audit preparation
• Ability to provide administrative and operational support to the Finance Director
• Ability to provide general administrative support across the organization
• Ability to assist with coordination of meetings and internal logistics
• Ability to follow safety protocols and procedures
• Ability to report occupational injuries, illnesses, or near misses immediately
• Ability to participate in required safety training and accident investigations
• Ability to identify and report unsafe conditions

Benefits

• 20 vacation days per year
• 12 holidays
• Sick leave
• A paid 2-month sabbatical after five years
• Health, dental and vision insurances
• A simple IRA with an employer contribution of up to 3%

Company Overview