Medical Data Entry Associate - Healthcare Coding, Billing & Medical Information Specialist

Join arenaflex as a Medical Data Entry Associate

Are you detail-oriented, organized, and looking for a rewarding career in the healthcare industry? arenaflex is currently seeking a motivated and detail-focused Medical Data Entry Associate to join our growing team. This is an excellent opportunity for individuals who want to kickstart their career in healthcare administration, medical billing, and coding without prior experience.

At arenaflex, we understand that quality healthcare relies on accurate data management. As a Medical Data Entry Associate, you will play a critical role in maintaining the integrity of patient health information, ensuring proper medical coding, and facilitating accurate billing processes that keep healthcare providers running smoothly. This position offers comprehensive training, making it perfect for individuals who are eager to learn and grow within the healthcare sector.

About arenaflex

arenaflex is a leading healthcare services organization dedicated to supporting medical facilities, hospitals, and healthcare providers across the nation. We pride ourselves on fostering a collaborative, inclusive, and professional work environment where every team member contributes to our mission of delivering exceptional healthcare support services. Our commitment to accuracy, compliance, and patient confidentiality sets us apart in the industry, and we invest heavily in our employees' professional development and career growth.

When you join arenaflex, you become part of a team that values precision, integrity, and continuous improvement. We offer competitive compensation, extensive training programs, and clear pathways for advancement within the organization. Whether you are starting your career or looking to transition into healthcare, arenaflex provides the resources and support you need to succeed.

Key Responsibilities

As a Medical Data Entry Associate at arenaflex, you will be responsible for a variety of critical tasks that ensure the accurate capture, coding, and processing of healthcare information. Your attention to detail will directly impact patient care quality, provider reimbursement, and overall operational efficiency. Below is a comprehensive breakdown of your primary responsibilities:

Medical Coding & Classification

• Review and verify assigned codes and sequences diagnosis and procedures according to established regulations, including ICD-9CM, CPT, HCPCS, UHDDS, and HIPAA coding guidelines


• Abstract accurate clinical information to obtain the most specific code possible, ensuring an accurate health information database


• Apply your knowledge of medical terminology, anatomy, and physiology to assign appropriate diagnostic and procedural codes


• Maintain consistency and accuracy in coding practices to support data quality and regulatory compliance


• Stay current with evolving coding standards and guidelines to ensure all work meets industry best practices

Physician Communication & Clarification

• Contact physicians and healthcare providers for clarification of clinical information as appropriate for the account type


• Professionally communicate with clinical staff to obtain missing or unclear documentation


• Build positive working relationships with provider offices to facilitate efficient information exchange


• Document all communications accurately in the system for future reference and audit purposes

Regulatory Compliance & Continuing Education

• Maintain up-to-date knowledge of coding and regulatory requirements to accurately assign codes for appropriate reimbursement of healthcare services


• Continue to meet continuing education requirements for certification and maintain working knowledge of ongoing changes to CPT, HCPCS, and ICD codes


• Participate in mandatory training sessions and professional development opportunities


• Ensure strict adherence to HIPAA regulations and patient privacy standards at all times


• Comply with all federal, state, and local healthcare regulations and guidelines

Data Entry & Information Management

• Utilize web-based tools, coding books, and other available resources to provide insurance companies with required information


• Enter and verify appropriate demographic information, charges, and comments into the computerized billing system accurately and timely


• Perform manual charge entry by gathering demographic, insurance, and healthcare encounter information from various sources


• Verify charges on accounts as needed and provide detailed, accurate comments for future reference


• Utilize multiple information systems to accurately select the correct patient account for appropriate review and verification

System Utilization & Registration

• Create registrations in EPIC (electronic health record system) from provided documentation to accurately record patient encounters


• Navigate and operate multiple healthcare information systems efficiently


• Ensure proper documentation is captured and entered into the correct fields


• Maintain data integrity across all systems and platforms


• Troubleshoot basic system issues and escalate complex problems to appropriate IT support

Audit & Quality Assurance

• Participate in and assist with audits to capture lost charges and determine the accuracy of billing as necessary


• Identify discrepancies in coding or billing and report them to supervisory staff


• Support revenue cycle management initiatives and continuous improvement efforts


• Contribute to quality control processes that ensure billing accuracy and compliance

Communication & Customer Service

• Respond to inquiries from provider offices and various internal departments in a timely, accurate, and professional manner


• Provide excellent internal customer service to support healthcare operations


• Communicate effectively with insurance companies, patients, and healthcare providers as needed


• Maintain professionalism and positive attitude in all interactions

Essential Qualifications

arenaflex seeks candidates who demonstrate the ability to thrive in a detail-oriented, fast-paced healthcare environment. While previous experience is not required, we seek individuals with the following qualifications:

Education Requirements

• High school diploma or its equivalent (GED accepted)


• Strong basic math and computer skills


• Proficiency in Microsoft Office applications (Word, Excel, Outlook)


• Excellent typing speed and accuracy

Preferred Qualifications

• Post-secondary education in healthcare administration, medical billing, or related field


• Previous experience in healthcare, administrative, or data entry roles


• Familiarity with medical terminology, anatomy, and physiology


• Knowledge of ICD-9CM, CPT, HCPCS, or ICD-10 coding systems


• Experience with EPIC or similar electronic health record systems

Required Skills & Competencies

To succeed as a Medical Data Entry Associate at arenaflex, you must possess the following essential skills and competencies:

• Attention to Detail: Exceptional ability to identify errors, inconsistencies, and discrepancies in data and documentation


• Analytical Thinking: Strong problem-solving skills to interpret clinical documentation and assign appropriate codes


• Organizational Skills: Ability to manage multiple tasks, prioritize workload, and meet tight deadlines


• Communication Skills: Clear and professional written and verbal communication abilities


• Technical Proficiency: Comfortable learning and navigating multiple software systems and web-based tools


• Confidentiality: Unwavering commitment to maintaining patient privacy and HIPAA compliance


• Initiative: Proactive approach to learning, asking questions, and seeking clarification when needed


• Team Player: Collaborative mindset with the ability to work effectively with colleagues across departments


• Adaptability: Flexibility to handle changing priorities and new challenges


• Time Management: Efficient use of time to meet productivity targets and deadlines

Career Growth & Development Opportunities

At arenaflex, we believe in investing in our employees' professional growth and career advancement. As a Medical Data Entry Associate, you will have access to numerous opportunities for development and progression:

• Comprehensive Training Program: arenaflex provides extensive on-the-job training covering medical coding, healthcare regulations, and system usage. You will not be expected to have prior experience—we will teach you everything you need to know!


• Certification Support: We encourage and support employees pursuing professional certifications such as CCA, CCS, CCS-P, RHIT, or RHIA. arenaflex offers tuition reimbursement and study support for qualifying certifications


• Career Advancement Paths: Outstanding performers have opportunities to advance into roles such as Senior Medical Coder, Coding Auditor, Compliance Specialist, Team Lead, or Department Supervisor


• Continuing Education: Access to ongoing training programs, webinars, and educational resources to keep your skills current with evolving healthcare regulations and coding standards


• Cross-Training Opportunities: Expand your knowledge base by learning different coding specialties, billing areas, or system platforms


• Industry Exposure: Gain valuable experience working with diverse healthcare providers, specialties, and payer types

Work Environment & Culture

Join arenaflex and become part of a supportive, team-oriented culture that values its employees. Here's what you can expect:

• Professional Atmosphere: Work in a clean, modern office environment equipped with state-of-the-art technology and resources


• Supportive Team Culture: Collaborate with experienced colleagues who are committed to helping you succeed


• Work-Life Balance: Enjoy predictable scheduling with opportunities for flexible work arrangements


• Employee Wellness Programs: Access to health and wellness resources to support your overall well-being


• Inclusive Environment: Be part of a diverse team that values different perspectives and experiences


• Open Communication: Access to management and leadership who value employee feedback and ideas

Compensation & Benefits

arenaflex is committed to providing competitive compensation and comprehensive benefits to attract and retain top talent. Our benefits package includes:

• Competitive Pay: Starting salary commensurate with experience and qualifications, with regular performance-based reviews


• Health Benefits: Comprehensive medical, dental, and vision insurance coverage for you and your family


• Paid Time Off: Generous paid vacation, sick leave, and holiday leave


• Retirement Plans: 401(k) retirement savings plan with company match


• Professional Development: Tuition reimbursement and certification support programs


• Employee Assistance Program: Confidential support services for personal and professional challenges


• Life & Disability Insurance: Basic life insurance and disability coverage


• Recognition Programs: Employee recognition and reward programs for outstanding performance

How to Apply

Are you ready to launch your career in healthcare with arenaflex? We encourage you to apply today!

This is an excellent opportunity for motivated individuals who are detail-oriented, committed to accuracy, and passionate about supporting healthcare operations. No prior experience is necessary—we provide comprehensive training to help you succeed!

To apply for this position, please submit your resume and complete the application process through our career portal. Our hiring team will review your qualifications and contact qualified candidates for interviews.

arenaflex is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds and experiences.

Take the first step toward a rewarding career in healthcare—apply now and join the arenaflex team!